Blue Door Realty
HOA Management Services
Our highly trained managers will use their experience and knowledge to assist you in accomplishing what is important to your community. We are able to offer specialized management contracts so you only pay for the services you need. Because we are local, we do not need to consult or get approval from a home office in another state. We can be flexible in our services to best serve the community and the Board of Directors.
We use the latest technology so you don’t lose the services of a large company but you get the personalized attention of a small company. We offer online portals where members can access their records, make payments, see the status of their ACC requests or violations, and access community documents. Board members have even more access and can see real time financial information.
Our managers can assist you with long term planning, policy enactment, vendor oversight, and much more. The services listed here are just some of what we can do for you and your community.
Administration
- Written and verbal correspondence with members, vendors and board of directors
- Mailing of notices and letters as required by governing documents and requested by the board.
- Assistance in developing a risk management program in conjunction with insurance experts and the board.
- Compliance with city, state and federal requirement of a non profit corporation and HOA/Condo to include filing of reports and notifying the board of trends and legislation that may affect the association.
- Assistance in developing policy and procedure and well as implementation.
- Preparation of materials for board, annual and special meetings to include generating minutes of the meetings.
- Scheduling and attending board meetings and annual meetings.
- Provide information to real estate brokers, title companies, mortgage companies, and other 3rd party interests.
- Newsletter preparation with assistance from board and/or committee.
- Public websites with member login to member only information. We do not charge extra for websites.
- Maintain association records.
- Prepare board for hearings with all relevant materials and advice if needed. Attendance at hearings if held during business hours. After business hour attendance is at an additional charge.
- Assistance with committee formation and charters.
- Association record keeping
Physical
- Covenant compliance inspections every month per violation policy.
- Physical inspection of the community once a month to review playground equipment, gate operation and any other amenity or property that requires maintenance. Most importantly, landscape is inspected to ensure community standards are being met.
- Long term planning to maintain and enhance amenities in the community.
- Once a year inspection with the insurance agent to evaluate any risks.
- Once every year inspection with the landscape company to jointly review and plan for landscaping needs.
- Request for Proposal (RFP) preparation and coordination for any projects for the community.
- Gate software changes and coordinate any hold opens, issue new gate devices, and maintain records.
- Coordinate preventative maintenance for the community.
Fiscal
- Budget preparation and reserve funding review annually.
- Billing and collection of assessments.
- Preparation of monthly financial statements.
- Preparation of accounts payable and ensuring that vendors have adequate insurance and licensing.
- Assisting association tax accountant with yearly tax returns and audits.
- Coordination with attorneys and collection agencies regarding delinquent accounts.
- Assist the Board with long term financial planning for the community.
- Maintain accounting records and answer member questions about their account.
- Set up member payment plans on delinquent accounts based on direction from the Board.
- Preparation of Demand Letters and Liens for delinquent members.
- Administer payroll if association has employees.
- Homeowners Association (2-49 units)
- Homeowners Association (50-99 units)
- Condominium Association (2-49 units)
- Condominium Association (50-99 units)
- Homeowners Association (100+ units)
- Condominium Association (100+ units)
